Subject: Cycle 12 HST Phase I Notification Letter Date: Fri, 4 Apr 2003 12:19:14 -0500 (EST) From: blacker@stsci.edu To: saul@lbl.gov CC: williamj@stsci.edu, galdering@lbl.gov, reynald.pain@in2p3.fr, imh@astro.ox.ac.uk, fruchter@stsci.edu, robert.a.knop@vanderbilt.edu, gerson@lbl.gov, ALSpadafora@lbl.gov, ragibbons@lbl.gov, valp@panisse.lbl.gov, BCLee@lbl.gov, lifan@panisse.lbl.gov, sburns@coloradocollege.edu, clidman@eso.org, sedeustua@aas.org Saul Perlmutter Lawrence Berkeley National Laboratory 1 Cyclotron Road BLDG 50R5032 Berkeley, CA 94720-8160 USA April 04, 2003 Dear Saul, We are pleased to inform you that your Hubble Space Telescope Cycle 12 proposal Title: Exploration of the SN Ia Hubble Diagram at z > 1.2 ID: 9727 has been approved for Hubble Space Telescope Cycle 12 General Observer time, following detailed consideration by the Cycle 12 Peer Review Panels and final review by the STScI Director. Your proposal was graded in the first quartile of proposals in your Panel. The allocations approved for your program in Phase I are: 60 Primary Spacecraft Orbits in Cycle 12 In an effort to compress the Phase I to II process and speed implementation of approved programs, we are sending out notifications without comments from the peer review. Your comments from the review will be sent in a separate email in about 3-4 weeks. If there are any mandatory comments or reductions in your allocations, that would impact your Phase II, we will send those on a fast-track to you as we process them. All Phase I allocations are tentative, subject to successful Phase II submissions and feasibility/duplication reviews. If your Phase II program includes targets or exposures that duplicate those in the published protected lists, they will be eliminated unless specifically justified in your Phase I proposal and supported by specific TAC/Panel recommendations. Of course, all allocations depend upon the satisfactory operation of the observatory, as well as the availability of appropriate scheduling opportunities. In addition, parallel time depends on the existence of an applicable primary pointing, and future-cycle allocations are contingent on review for progress by STScI. The Panel/TAC were instructed to recommend only those parallel and future-cycle requests that were justified scientifically. Note that all DARK TIME orbits granted have the restricted visibility discussed in the Phase I Call for Proposals (i.e., you will only be able to utilize that portion of the orbit when the spacecraft is in the Earth's shadow). Cycle 12 will have a duration of approximately 12 months, beginning in July 2003. We expect to issue the Cycle 13 Call for Proposals in October 2003, with a Phase I Deadline in late January 2004. For your information, 736 GO proposals requested over 19,500 orbits in Cycle 12, compared to the 3000 orbits available. A total of 74 snapshot proposals requested over 6000 targets, compared to the 1500 targets approved. You will soon receive a separate package specifying the procedures and deadlines for your Phase II submission. These procedures and deadlines are important. It is your responsibility to write and to submit an error-free Phase II proposal by the deadline so that we can efficiently schedule your observations. We usually cannot support Phase II proposals submitted after the deadline; late proposals mean forfeiture of your HST allocation. To help you, specific STScI staff have been assigned to support your Phase II activities. Your Program Coordinator (PC), Bill Januszewski (410-338-4964), williamj@stsci.edu will assist you throughout the development, implementation and scheduling of your Phase II HST program. Your PC is your primary contact person with STScI from proposal development through execution. If you feel you need special assistance with scientific and instrument-related questions, you may request that a Contact Scientist be assigned to your program; a subsequent email from your PC will explain how to request a CS. The European Coordinating Facility (ECF) is prepared to actively assist successful GOs of ESA member states with their Phase II submissions. A detailed Phase II budget is also required from all U.S. investigators to support the reduction and analysis of Cycle 12 data. The deadline for the receipt of paper budgets is May 16, 2003 and the deadline for budgets submitted electronically into our Grants Management System (STGMS) is May 23, 2003. Additional information concerning the submission of budgets will be sent to Investigators shortly. The information will also be available shortly at the following web site: http://www.stsci.edu/ftp/stsci/grants. Non-U.S. Principal Investigators are requested to forward this message to at least one of the U.S. collaborators (if applicable). Following a specialized financial review at the end of June, a separate notification pertaining to the funding allocated to each program will be sent to U.S. collaborators. Please note that all funds subsequently approved for this Program are contingent upon the availability of funding from NASA at the time the award is made. In accordance with NASA's Office of Space Science (OSS) policies, 2% of the available Hubble Space Telescope (HST) Cycle 12 budget has been allocated for education and public outreach (E/PO). Accepted HST Cycle 12 U.S. General Observer, Snapshot and Archival Research (GO/SNAP/AR) proposers are eligible to submit proposals for an HST Cycle 12 Educational and Public Outreach (E/PO) Grant. Guaranteed Time Observers (GTO) are not eligible to apply for an HST Cycle 12 E/PO Grant. NASA's OSS and STScI encourage awarded HST Cycle 12 GO/SNAP/AR programs to give serious consideration to this opportunity. The submitted E/PO proposal should have some degree of intellectual linkage to the "parent" program and/or the science expertise of its Principle Investigator (PI). E/PO proposals can be submitted for up to $10K per awarded GO/SNAP/AR program number. Additionally, there is the potential to team with other awarded GO/AR/SNAP programs for an E/PO effort of up to $50,000. A teamed proposal can only have one PI. The HST Cycle 12 Educational and Public Outreach (E/PO) Call for Proposals will be released the second week in June with the proposal submission deadline on Friday, August 22, 2003 at 5:00 p.m. ET. The program website is http://cycle-epo.stsci.edu/. Congratulations on the success of your proposal in the stringent Phase I review, and best wishes for your future participation in and contributions to the scientific program of HST. Sincerely, Steven Beckwith Director